Does Rule 12 Permit Filling Unadvertised Vacancies from a Waiting List Beyond the Notified Number?

 

Summary

Category Data
Court Supreme Court of India
Case Number C.A. No.-012921-012921 – 2025
Diary Number 21373/2024
Judge Name HON’BLE MR. JUSTICE K. VINOD CHANDRAN
Bench HON’BLE THE CHIEF JUSTICE; HON’BLE MR. JUSTICE K. VINOD CHANDRAN
Precedent Value Directions not to be treated as precedent
Overrules / Affirms Affirms Naseem Ahmad and Others v. State of Uttar Pradesh and Another (2011) 2 SCC 734
Type of Law Service law – recruitment to Class IV posts under District Judgeship Rules
Questions of Law Whether Rule 12 allows appointment from a waiting list to fill vacancies arising in excess of those advertised when the advertisement permits increase or decrease
Ratio Decidendi
  • The Court held that Rule 12’s mandate to maintain a waiting list of “reasonable dimension” authorizes appointments beyond the number of vacancies formally advertised, provided they arise within the recruitment year or the immediately succeeding year.
  • An advertisement specifying that vacancies “may be increased or decreased” manifests the appointing authority’s intention to utilize the wait list for unanticipated vacancies.
  • The High Court erred in ignoring this clear rider and the established interpretation in Naseem Ahmad.
Judgments Relied Upon Naseem Ahmad and Others v. State of Uttar Pradesh and Another, (2011) 2 SCC 734
Logic / Jurisprudence / Authorities Relied Upon by the Court
  • Interpretation of Rule 12’s phrase “reasonable dimension” as correlated to existing and anticipated vacancies.
  • Application of the rider in the advertisement.
  • Reliance on counter-affidavit acknowledging vacancies arising between recruitment cycles.
Facts as Summarised by the Court Four Class IV appointees in Ambedkar Nagar were terminated in 2008 for purported excess appointments over twelve advertised posts; they had been appointed between 2001–2001 under an advertisement permitting increase or decrease; the High Court upheld termination despite vacancies arising before the next advertisement in 2008 and 2015.

Practical Impact

Category Impact
Binding On The four appellants and the Respondent (per the Court’s non-precedential directions)
Follows Naseem Ahmad and Others v. State of Uttar Pradesh and Another (2011) 2 SCC 734

What’s New / What Lawyers Should Note

  • Rule 12’s “reasonable dimension” test confirms that a waiting list may be used to fill vacancies arising in the recruitment year or the year immediately succeeding it.
  • An advertisement’s rider allowing that vacancies “may be increased or decreased” demonstrates intent to utilize a waiting list for post-advertisement vacancies.
  • High Courts and tribunals must heed the established interpretation in Naseem Ahmad when assessing excess-vacancy terminations.
  • Directions for retroactive accommodation of terminated employees are made in “peculiar circumstances” and expressly not to serve as binding precedent.

Summary of Legal Reasoning

  1. Applicability of Rule 12
    Rule 12 mandates maintenance of a waiting list “of reasonable dimension” for Class IV posts to address unanticipated vacancies.
  2. Interpretation in Naseem Ahmad
    “Reasonable dimension” means a list proportionate to vacancies in the recruitment year and the succeeding year.
  3. Advertisement Rider
    The 2000 advertisement explicitly allowed the number of posts to “increase or decrease,” evincing intent to draw from the waiting list for new vacancies.
  4. Counter-Affidavit Admission
    State’s own affidavit acknowledged 29 additional vacancies notified only in 2008 and 2015, confirming vacancies arose between.
  5. Error of High Court
    The High Court wrongly ignored both the rider in the advertisement and the binding precedent in Naseem Ahmad, leading to unjustified terminations.

Arguments by the Parties

Petitioner

  • The 2000 advertisement’s rider permits filling vacancies beyond the twelve advertised through the waiting list.
  • Naseem Ahmad allows appointments in the recruitment year or the next.
  • Termination after eight years of service is arbitrary and unjust.

Respondent

  • As on the date of the advertisement only twelve vacancies existed; further appointments exceed notified strength and are invalid.

Factual Background

Four persons appointed in 2001 to Class IV posts in the Ambedkar Nagar District Judgeship were terminated in 2008 on the ground that only twelve vacancies had been advertised. The original advertisement (18.10.2000) specified twelve posts “subject to increase or decrease.” No recruitment occurred until 2008 and 2015, and the appellants had served uninterrupted for eight years before termination. They challenged the termination, invoking Rule 12 and the precedent in Naseem Ahmad.

Statutory Analysis

  • Rule 12 (District Judgeship Class IV Employees Rules):
    • Requires a waiting list of candidates “of reasonable dimension,” correlated to notified and anticipated vacancies.
    • Permits revision of the list as vacancies occur due to age, misconduct, or transfer of posts.
    • Enables appointment from the waiting list within the recruitment year or immediately succeeding year.
  • Advertisement Clause: A rider permitting the number of posts to “increase or decrease” is consistent with Rule 12 and signifies intent to maintain and use the waiting list for unanticipated vacancies.

Dissenting / Concurring Opinion Summary

Procedural Innovations

Alert Indicators

  • ✔ Precedent Followed

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